How to Finish Tasks in 5 Hours a Day

Cut interruptions and turn an 8-hour day into a very productive 5-hour day.

This has been confirmed in a 3,000 person 8 country study including the U.S.

But 49% in the U.S. said they need to resort to overtime to do the work that helps them stay employed.

Work creep has moved into our lives.

Four-day work weeks have been shown to reduce stress and make us more efficient because we have to make better decisions on the use of our time.

But, if you’re not in a position to opt for a four-day workweek as the employees of Gray Advertising in New York offers (for 85% of their employees’ salary), then one move makes a big difference.

End constant contact through email as you’re working.

Anything that competes for your time must be managed or else work creep returns, anxiety builds and you become less effective in your work.

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Perfection Anxiety

Trying to be perfect causes anxiety.

The problem with perfection is that few are only perfectionists in one portion of their life.  In other words, it influences every aspect.

On the other hand, when you need a serious operation, you want the surgeon to be a perfectionist.

When dining at an expensive restaurant, you expect the chef to be a perfectionist.

And perfectionists know that even in recreational sports designed to help them relax, they can’t help wanting to be perfect.\

Perfection anxiety cannot be reduced by trying to be what you’re not.

But an awareness that you don’t have to be a perfectionist when doing everything, like your morning run, provides some control, some balance.

Caring enough to be the best is admirable and desired as mentioned above.

But view it as a skill – a gift – that can definitely be balanced with effort.

A successful boxer doesn’t have to punch every person they meet to prove they can do it nor does a perfectionist have to spend 100% of their life creating pressure that robs them of the happiness they’ve earned by killing themselves to be the best.

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  • Hi Jerry,

    Perfection is such a great topic!

    I admit that I aim for perfection, taught to me, in part, by my folks, and later in the Air Force, and during my TV and radio career. (You and I have chatted before.)

    In 1967, I was a kid just out of high school in suburban Boston and helped put together a small radio station in our town. Yup, the FCC found out about the operation, showed up in person, and as the two-man crew left, they whispered: “We get a lot of these stations, but yours is the most professionally-run that we’ve ever seen!” WOW!

    The local papers did a couple of stories about two brothers and a friend running this station out of our friend’s home. It caught the eye of a local resident who, it turns out, was the film director at Ch. 7 in Boston. He asked if I’d like a summer job in his film department? And, my friend with the keen electronic background, ended up in Master Control.

    (Later, he moved to Dallas to open his own audio company, went on the road with folks like Cat Stevens and Willie Nelson, today operates his own station QX-FM.com and recently opened a communications and broadcast museum, profiled on this Texas program: http://thetexasbucketlist.com/2016/04/the-texas-bucket-list-texas-museum-of-broadcasting-and-communications.)

    I’m getting ahead of myself. :)

    One day at work, as I was splicing commercials together, my boss, the film director, asked me about a problem that impacted commercials on the air. Turns out that during my inspection and cleaning of the commercial film reel being readied for broadcast, I had failed to remove a three-inch piece of masking tape used as a reminder that a missing commercial needed to be inserted at this point on the reel. The head of engineering came down and was none too happy with me as the film reel gummed up the projector, and I couldn’t blame anybody, but myself. It was a very strong lesson learned.

    Time marched on and I continued working Ch.7 as a writer, producer, and assignment editor and spent 13 years during the infancy of rock and the later switch to talk, much of the time as a news anchor, at WRKO. And, as you know, Jerry, perfection was an absolute key to success

    Attention to detail (is that different from perfection?) is so paramount in all walks of life, even at home with the family. But, my wife believes that I’m a bit too gung-ho while she’s the complete opposite.

    For example, she’ll constantly forget to turn off, say, a closet light, leaving the switch-flipping to me. So, as you can see, the issue of perfection can be a source of irritation. But, in my experience of 40 years in broadcasting, perfection leads all of us down the golden path.

    My apologies for being so long-winded!

    Ron

Controlling Nervousness

It’s not so important to get rid of the butterflies as it is to get them to fly in formation.

If you’re not nervous, it’s not natural.

If you are, it’s a matter of getting that nervousness under control and working for you.

Butterflies means you care.

Anxiety from letting them get out of control means you are ignoring self-care.

Have the courage to be yourself and you will always keep your butterflies flying in formation.

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Better Friends

An acquaintance is a person who is someone we know, can relate to and who has a place in our lives.

Most of us have more acquaintances than friends.

An associate is a colleague in business or at work.

We usually don’t get to vote on who these associates are but we can often confuse them as friends – sometimes they want you to.

A friend is a person with whom we have a bond of mutual affection.

A friend never has to be reminded to stay in touch — it’s an inner clock that misses you.

Friends talk in terms of each other’s interests – it’s mutual not exclusive.

Friendship cannot be manufactured, it is born of positive synergies between two people – you either have it or don’t.

Friendship isn’t conducted on social media, it is the anthesis of social media measured in moments together not in likes, follows or time spent substituting technology for hearing a voice, seeing a face or being together in person.

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Inspiring New Dreams

It’s helpful to think of the dreams and aspirations that may be stuck somewhere deep inside of you by thinking about this.

If you had one more year to live, what one thing would you regret if you didn’t do it.

It’s likely you’ll have many, many more years to dream and pursue goals.

But to get to the thing that you may not even be conscious of – that is waiting to be discovered – answer the question above and you will have it.

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Living in the Moment

Remove what is next – concentrate on what is happening now.

Live in the present moment.

You can go to the beach and live in the present or you could go to the beach, feel the sand, smell the surf, hear the waves, take in the horizon and put all senses to work.

Feel the present.

Don’t just live in it.

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Solving Problems More Effectively

If you have been struggling with a problem and want the best shot at solving it or at least making it less of a problem, you will do better following these steps:

  1. Ask “what is the problem”. Often, we set out to solve something that is not the real problem.
  2. What are the causes of the problem? Make a long list without passing judgment.
  3. What are all the possible solutionsyou can think of? No solution is too wild, far out or inappropriate during this brainstorming stage.
  4. Choose the best solution from #3 above. Sometimes it will be two possible solutions rolled into one.
  5. Devise an action planto put your best solution to work.
  6. Set a date to review your progress.

These specific steps help guarantee that you have a disciplined approach to solving the problem that has been gnawing at you.

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Reversing the Fear of Failure

It’s all backwards.

It’s not the fear of failing that is holding us back.

The fear of succeeding is what hampers us.

Fear of starting a new relationship and having to make it work. 

Worry about looking for or starting a new job – can I handle it? Will they like me? 

Fear of making friends because they will eventually discover who I really am. 

Fear of something new even what I like is old and comfortable. 

The fear of succeeding paralyzes us, contributes to bad decisions and robs us of all that we could have if we would do just one thing.

Change the way we look at fear of failure and embrace the courage it takes to confront how we feel about success.

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Overcoming Email Addiction

Digital life is one big refresh.

Even if we get bad news by constantly checking email or text messages, we assume something different – maybe better – will happen when the next one alerts us.

It’s actually the opposite.

Email delivered whenever it arrives is like the mail carrier coming back to your house all day and all night to drop off one more message that he/she didn’t deliver the last time.

To gain control of email and become more productive and, more importantly, less stressed, treat checking email like making a scheduled phone call.

Don’t even look when you’re notified. 

Schedule a time to check and then and only then, check the mail. 

You decide on how many times and at what part of the day you want to “schedule” an email check based on your work, your energy level and other things you need to do. 

Then, divide emails into two categories – the one’s you can answer quickly and the ones that need further thought.  Then schedule it for a later response. 

Put a hold on immediate email notifications.

Stress and anxiety are big issues in our lives today.  One way to make a dent in stressors is to take control of the great interrupter called email by using these hints to stop the addiction. 

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The Awesome Quality of a Real Leader

Why do we tend to think of leaders as being cheerleaders – loud, strong-willed, imposing figures?

The awesome quality of a real leader is the exact opposite.

Instill calm and build confidence in those around them.

Proud not loud.

Reassuring not rescuing.

Whenever a team works, a real leader is building confidence and keeping everyone focused.

Where a family works, the parents are constantly reassuring children of their ability to deal with life’s ups and downs and not protecting them from it.

A leader is one who succeeds by believing not cheerleading.

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Believing in Yourself

You can’t expect to outsource self-confidence by looking for it elsewhere.

It starts from within.

Most of us spend a lifetime learning how to doubt ourselves and when we look to others for the confidence we don’t have, it doesn’t work.

Believe in you.

Never look to others for that which you don’t have.

Erase a lifetime of doubt by retraining your brain to believe in you. 

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Working Around Big Egos

A big ego is a substitute for confidence.

Confident people have no need to brag or enhance their perceived abilities.

Working with these people can be a challenge.

It can make a job you love miserable.

Never feed a big ego even to gain acceptance at work – it encourages more of the same behavior you don’t like. 

Avoid fighting a big ego – it will only make them push harder to prevail.

The only way around a troubling big ego is to ignore it – let the words go through your ears without reacting one way or the other.

There is no cure for an egotistical person.

But there is a remedy for those who have to suffer fools like this.

Don’t let them push your buttons.

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Reaching Goals

80% of those who set a goal fail to finish it.

No doubt they had good intentions.

But what’s different with the 20% who finish their goal?

They have a plan.

They adjust the plan on an ongoing basis to make it better. 

They see the final prize vividly in their mind’s eye in a way that is so compelling that they can taste it (i.e., money is a weak goal, what money buys that you desire is stronger). 

A goal is a dream that will never come true without a plan for success.

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Anxiety Caused By Others

There is only so much pressure we can handle in a world that is connected by a digital device in our hand or on our person.

There is our anxiety and then there is the anxiety caused by those around us.

Anxiety is like the flu – except we recover from the flu.

The more anxiety we are exposed to, the more we get worn down.

Think about it – when do we ever wake up and say “I feel so relaxed and stress free” even as those around us give us more of their anxiety.

Filter out the anxiety caused by others – say, no more, I can only handle the stress I am dealing with.

Put fear in its place – the number one cause of anxiety is fear of something happening or not happening.  Put a stop loss on fear because in reality 99% of what we fear never actually happens.

Stress-free living begins when you say no to the anxiety that those around you generate.

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Love is the Answer

And when you feel afraid, love one another
When you’ve lost your way, love one another
When you’re all alone, love one another
When you’re far from home, love one another
When you’re down and out, love one another
All your hope’s run out, love one another
When you need a friend, love one another
When you’re near the end, love
We got to love, we got to love one another

Light of the world, shine on me
Love is the answer
Shine on us all, set us free

Songwriters: John Wilcox / Kasim Sulton / Roger Powell / Todd Rundgren
Love Is The Answer lyrics © Warner/Chappell Music, Inc

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  • I was still on the air full time when I played that song by England Dan & John Ford Coley. Fond memories of one-on-one full service A/C radio that I miss.

Stress-free Living

We’re all living too fast – slow it down.

Taking on too many burdens – own up to your limitations.

Trying too hard to please others.

Looking past the person you see in the mirror every day, that beautiful, special human being.

Letting our digital devices steal our life instead of be the wonderful tool that we absolutely can control.

Do less of all of this.

Then love yourself and one another.

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Getting Unstuck

Why do we get stuck on going nowhere?

Not advancing our careers, shaking up our relationships and tolerating things we know in our hearts will not make us happy.

It’s the fear of losing something that we’ve become accustomed to even if we’re losing something that is not making us happier or richer.

Fear of losing what is hurting us – sounds insane, except we know it’s true.

Getting unstuck is like a rubber band.

The more we stretch it, the bigger it gets.

If we pop it, just grab another one and start over.

Pushing and pulling ourselves off of what we accept as normal is the first and most effective way to get unstuck.

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Betting on You

Betting on you is the sure thing.

So why don’t we do it more?

Other voices make us question our confidence, vision and ability.

We let negativity drown out our dreams and desires.

Too young to succeed, too old to make it happen.

It is as if we can’t follow our dreams and hold down a job at the same time.

Betting against people is a fool’s bet.

Think of your contemporaries in high school and college who never impressed you until they went on to do something impressive.  And the ones who were “most likely to” often fizzled.

Doubt is always overcome by desire.

Never let anyone question your desire.

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Being Respected

I don’t want to be respected by people I don’t respect.

I won’t look up to those who look down on me or others.

Respect starts in the mirror.

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Bummed and Defeated

Why are we so hard on ourselves?

That’s when people give up and when they do this enough they become defeated.

Take a vow to lay off criticizing yourself.

Can’t stop?  Then at least promise to think of something you do very well every time you focus on what is wrong.

Stop relying on other people to buck you up.  Our happiness is in our hands not outsourced to someone else who we may blame later.

I am a hard worker. 

I care about people. 

I am dependable. 

I am the exact person I would go to if I needed a friendly ear.

As fallible as I am, I am awesome because I always care. 

Negative talk from our own mouths is what bums us.

Change the tune and get a lift.

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