How To Get Better Customer Service

Airlines are awful these days. 

And cable operators act as if they don’t care. 

Even your local doctor’s office may be not be immune to this disease we call “consumeritis” or poor customer service.

If you’re like me, you’ve been driven to the brink by people who seemingly don’t care and by customer service that is an affront.

But I share with you a technique I learned that is better, more effective and often leaves the purveyor of bad customer service more responsive and nicer.

It’s built on the kind of good human relations we value but it provides an effective way to stand up and be heard like never before.

  1. Write or email the Vice President of Poor Service at the offending company or provider.  Do not call or text.  You can use Yelp and other social media to gain the attention of some companies that keep an employee watching for angry consumers but that’s not what I am talking about here.
  2. It doesn’t matter if the poor service company or provider has or doesn’t have a Vice President of Poor Service – more often than not the person on the receiving end will see that your letter gets to precisely the right person – something consumer’s rarely know. 
  3. Write “confidential” on the envelope if using snail mail and “confidential” in the email text at the top.
  4. Clearly state the problem without attacking the person who screwed up, the company or the industry.  Stay focused.
  5. Give the Vice President of Poor Service a reputation to live up to with lines like “you probably value customer service as much as I do but sometimes things fall through the cracks and help is needed”.
  6. Clearly state what you want in one line – no more than two.
  7. Thank the Vice President of Poor Service for taking the time to read your message or letter and provide your contact information.

Writing to the Vice President of Poor Service has worked successfully for me for many times.

Once my office staff complained bitterly about the Pepsi machine in our cafeteria area that never worked right.  After making many complaints to the Pepsi Cola Bottler in Pennsauken, NJ to no avail, I wrote to the Vice President of Poor Service at Pepsi. 

One day my secretary called me out of a meeting to say that Roger Enrico, then the CEO of PepsiCo, was on the phone. 

Who knew that Enrico himself was the Vice President of Poor Service?  Such letters are usually sent up the chain of command not down as often happens when you go to the top and complain to a CEO.

Enrico proceeded to tell me personally that PepsiCo will not tolerate unhappy customers and he said he told the local distributor to replace the machine and keep it filled and working without fail.  Enrico said to call him if they screwed up again.

Then the local distributor called to apologize and beg me not to call Enrico with any further problems and he provided me with his home phone number.

Can anything that started so bad end so good?

If you have positive experiences like this and would like to share your advice, feel free to comment below and next time you get your ire up, try the 7 steps above as a very effective alternative that gets results.

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  • As a person specifically tasked with monitoring mentions of our company on social media for a growing family owned business of three retail stores, I can attest that the process listed above would work. I routinely share messages detailing both the bad and the good with the president of the company, and we do our best to listen to our customers. #6 on your list is crucial, and makes my job and those of people like me much much easier.
    I would also add a #8 to your list. If you have had a good customer service experience anywhere, or even a better than not bad experience please consider writing in and sharing that experience as well. For small businesses its entirely possible that it will get shared among the entire leadership team and helps moral in a huge way. By doing this you will be encouraging the business and they will likely try harder than ever to improve their customer service for you & your fellow customers and we all win in that scenario.

The Gift That Truly Keeps On Giving

The gift of your time.

It doesn’t really cost us anything.

It makes others feel better.

And in giving our time we receive the benefits as well.

Lawyers and other professionals keep a log of their billable hours for commerce purposes.

If we kept a log of our time, how much of it would go to someone who is not paying us for it?

“You give but little when you give of your possessions. It is when you give of yourself that you truly give” – Kahlil Gibran

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How To Make People Like You

Money won’t do it.

Botox won’t either.

And power may actually turn people away.

The most reliable and predictable way to make others like us, no – love us – is to increase our humility.

Few think of things this way, but then again the world is increasingly filled with unhappy rich, successful and powerful people that others don’t like.

I know a wealthy TV personality who not only hands out gift cards to restaurants at holiday time to support personnel he comes in contact with daily, but stops and talks to everyone – from guard to janitor the other 364 days a year – calling them by name, inquiring about their families and showing genuine interest.

Or the surgeon who slips away on “vacation” to perform clef palate operations for needy children here and in other countries.

If we were judged not on how much money we have, or how much power we possess but by how humble we try to be, what would be our grade?

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4 Action Steps to a Happier Life

We have no problem buying a giant drink or a large portion of food when we’re hungry.

So could the menu for life be ordering up more of what we like the best?

Educators say, education is one of the few things in life where we want as little as possible for the money.  How many classes can I miss? 

Try that when you buy a car:  “Do I have to take the air conditioning that was included for the price of this vehicle”?  That’s never going to happen.  We’ll take as much as we can get for the money.

Life is no different.

Time to supersize life by doing more of the things that we want to do – the things that bring us pleasure, make us feel worthwhile, connect us to more people.

  1. If you don’t like your work, do something about it.  Work consumes the largest amount of our time so if we hate it, no wonder we’re not loving life.  Accept no excuses.  Don’t make any.  Pursue a new path.
  2. Spend more time with people you like and less time with people you don’t like.  I know, we can’t choose our relatives and sometimes we like our jobs but hate our bosses.  Think of it like this, if we increased the amount of time we spend with the people who make us happier, we’ve taken a second positive step toward supersizing our life.
  3. Always have something to look forward to.  My office is on a golf course and I often see the same people playing the same course over and over again.  They look miserable (Ha! They probably look up at me at my desk and say the same thing).  Never live a moment without something to aspire to – a new place to go, a new friend to make, something you’ve never experienced before.
  4. Finally, see how many accomplishments you can have each day.  A new recipe, solving a problem that has been plaguing you, breaking a sales record.  Accomplishments – not just big ones but little ones – all feel the same.  Good.

Four steps to a happier, more fulfilling life that is possible right now.

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  • Jerry
    Great bit of advice! Something I have always practiced…change the scenery, take a different route to work…mix it up. See what is out there in this great world to explore. Dream, imagine and live life to its fullest potential!!! 
    Have a great day!!!
    Bob

Dealing With Criticism

Few respond positively to criticism.

That’s why Dale Carnegie’s most famous human relations principle is “don’t criticize, condemn or complain”.

Yet we all do it.

And it still doesn’t work.

What about constructive criticism?

It’s like being a good teacher.  The message will not be heard until the person on the receiving end wants to hear it.

According to Gregg Walker, Department of Speech Communication at Oregon State University, here are some guidelines for the critic:

  • Understand why you are offering the criticism
  • Put yourself in the other person’s shoes
  • Direct your criticism to the present not the past
  • Criticize the deed not the person

Guidelines for those on the receiving end of criticism:

  • Acknowledge criticism that focuses on your behavior
  • Work hard to avoid becoming defensive
  • Seek ownership of solutions
  • Use “I” messages to clearly communicate how you feel about the criticism

For more helpful guidelines, click here.

“He has a right to criticize, who has a heart to help” – Abraham Lincoln

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The Power of a Name

Dale Carnegie always said a person’s name is to him or her the sweetest and most important sound in any language.

And yet, we hardly use a person’s name.

Not in email.

Not in person.

Not in a restaurant when dealing with a waiter or waitress.

Not even with employees, associates and families.

If you’re up for it, go out of your way to use the person’s name you are addressing or communicating with.  They will like it – no, they will love it.  And just by being thoughtful, you will win their attention.

The world is becoming a massive collection of “friends’ on Facebook, followers and trendsetters.

In digital, in print or face-to-face, use a person’s name and you’ll get their attention without screaming.

Try it.

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Waiting To Succeed

When we think of patience, we often think of that fallibility lots of us have where we become impulsive and distracted.

There’s that and there’s the kind of patience that is required to succeed.

Perhaps it can be called resolve.

And almost everyone has some degree of resolve that was acquired through life’s experience.  It’s just a matter of digging down deep inside on-demand for more of it.

In baseball, great hitters wait for the “right” pitch – the one they can hit on their terms.  That’s why it is not unusual for a patient batter to foul off pitch after pitch to remain “alive” long enough to see the one pitch that they are looking for to hit out of the ballpark.

White Sox player Luke Appling fouled off 15 Bob Feller pitches during Feller’s 1940 opening day no-hitter.

The Phillies Richie Ashburn fouled off 14 straight pitches from Cincinnati hurler Corky Valentine in 1954 before drawing a walk.

Patience is not just waiting.

It is waiting to succeed.

“The two most powerful warriors are time and patience” — Tolstoy

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How To Improve Personal Relationships

I once saw a demonstration of two people “attempting” to communicate with each other with the help of a psychologist.

Picture this.

The man on one side, the women on the other and the headshrinker in the middle.

He started first.

“What one thing do you really want to tell your wife about what makes you angry?” the psychologist asked.

He babbled on for a few minutes when the psychologist interrupted and said to his wife, “What is your husband trying to say to you?”

And she could not do it.  In fact, her inability to hear what he was trying to say inflamed the discussion.  And yes, the exact same thing happened when his wife tried to communicate what irked her with her husband. 

Communicating doesn’t just mean talking.

It also means, making sure the message is delivered and understood by the other party.

The “Sender” can help by capsulizing in one sentence the gist of his or her comments upon conclusion.

The “Receiver” can help by hearing the comments without prejudice – in other words, from the perspective of the “Sender” first and then give a response.

Our lives are full of communication tools and yet we often hear of broken relationships due to an inability to communicate.

A few hints:

  1. Begin with something positive – nothing opens ears more than positivity.
  2. Do not attack.
  3. Be careful not to exaggerate because even a slight exaggeration gives the other person a reason to reject everything you’re saying.
  4. Provide evidence of what makes you feel this way.
  5. Focus on one topic – not everything including the kitchen sink.


“The single biggest problem in communication is the illusion that it has taken place”  – George Bernard Shaw

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Win Enthusiastic Cooperation

There are so many books, apps and lectures designed to teach us to win the enthusiastic cooperation of others.

But here’s one I have used – it’s short, it’s sweet and it never fails to work.

Stand next to the person whose 100% cooperation you are seeking.

  1. With their permission, ask if you can grasp their hand and then ask them to pull as hard as they can away from you while you pull in the opposite direction.  Point out that when this happens in life or at the workplace, the struggle becomes the only result.  No ground is gained.
  2. Then continuing to clasp them by the hand, ask the other person not to pull away from you – just stand still.  Now, point out that even when people don’t consciously resist, they are not readily moving in the same direction.  They become deadweight.
  3. Finally, ask the other person to move with you as you grasp their hand and pull in the same direction.  This illustrates how two people moving in the same direction can get there faster.

I’ve done this at meetings where you ask attendees to pair off and try it.

From now on, you have graphically instructed those around you that enthusiastic cooperation is an active function that requires moving forward not resisting and most importantly that standing still is not enthusiastic cooperation.

“People who work together will win, whether it be against complex football defenses, or the problems of modern society” – Vince Lombardi

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When You’re in a Rut

Some days it is easy to throw our hands up in the air and stop trying.

When everything becomes difficult and life becomes a struggle.

Get out of the rut.

  1. Figure out the things you like to do – even in bad times – and do them every day.  Find 3 and make them a part of every day going forward.
  2. Set the timer on your phone to go off every few hours and when it does make note of what you are doing at that time.  Do you like it?  Do this for several weeks or a month and you will soon discover the things that make you happy that you are not now doing.  Then start doing them.
  3. When you hit a low, get busy doing things you like. 
  4. Go to bed early after a bad day and hit reset the next morning.  Why drag out a bad day when you can rest up to start another good one tomorrow.
  5. Have the courage to let go.  Again and again we discover the power of giving up control and so we may discover parts of life we could not have planned for.  You may have heard that Google Maps is getting ready to introduce a feature called Field Trip, a way to go beyond getting specific directions we seek and discovering places around us.  We need more of that.  Seek out the unscheduled moment because it may be your happiest one yet.

“The truth is that our finest moments are most likely to occur when we are feeling deeply uncomfortable, unhappy, or unfulfilled. For it is only in such moments, propelled by our discomfort, that we are likely to step out of our ruts and start searching for different ways or truer answers” – M. Scott Peck

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The Secret To Surviving a Bad Break

A man in the hospital that I never knew taught me the greatest lesson about overcoming pain and disappointment.

While visiting a friend, my friend shared with me something I have remembered since the first day I heard it.

As I was trying to cheer her up, she wound up cheering me up by telling me of a young man who was in traction and forbidden to move his limbs for the best part of six weeks.

But it was his advice that resonated.

“I added up the number of days I was expected to be laid up and then figured out what percentage of my life this painful inconvenience would cost me.  And you know what, it was something like 0.0001 days of my expected life span”.

That’s how he reminded himself that while six weeks down and out is a sizeable inconvenience today; it is a very, very small part of his entire life.

The same applies to other health problems like the burden of chemotherapy.

Working in a job you don’t like but unable to find a new one – yet.

The perspective of time is a great healer in more ways than one.

Putting in perspective the bad break with all the time we are reasonably expecting on this earth is the secret to surviving short-term inconvenience long enough to get through it.

“We must be willing to let go of the life we have planned, so as to have the life that is waiting for us” — 
E.M. Forster

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How To Manage Better

There are many books on time management, goal setting and getting things done. 

But there are three words – just three words – that, if you make them part of your life, will produce better results that you might have ever imagined.

Organize.

Deputize.

Supervise.

Make a list of things you need to do and prioritize them.  The secret is to update this list all day in real time to focus on success. 

Make someone else responsible for some of the things you need to do.  Getting things accomplished requires teamwork and by asking people to help you, you empower them to succeed and do it gladly.  The key is to ask them.

Once you have someone helping you, take responsibility to turn to your list and see that each task or project is being performed satisfactorily.

This short course in effective management is attainable by the end of the day if you commit these three things to memory.

“Surround yourself with the best people you can find, delegate authority, and don’t interfere as long as the policy you’ve decided upon is being carried out” – Ronald Reagan

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How To Overcome A Case of Nerves

When I taught Dale Carnegie, one of my adult students got so panicked in front of her audience that she ran down the aisle and darted out of the room never to return.

Studies have shown that more people fear speaking than death!

And it’s too bad because a little nervousness guarantees your success.

Let me repeat that:  a little nervousness guarantees that you will be successful whether you are speaking to a group, doing a presentation, meeting a new acquaintance for the first time or just about any situation that can cause anxiety.

I’d like to share with you the secret and if it works for you the way it works for me, I hope you will share it with others who are unnecessarily burdening themselves with negative stress.

Get your butterflies to fly in formation.

I have seen some of the finest professionals in radio, television and public speaking feel a bit of anxiety about doing a good job.  However, they have the attitude to keep the butterflies under control or as I like to say, flying in formation.

So don’t fear a case of nerves.

Welcome it because people who succeed know that a bit of nervousness means a lot of caring about success.

“Courage is not the absence of fear but the awareness that something else is more important” – Stephen Covey

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Living Someone Else’s Life

Parents usually have their children in their hearts when they want what’s best for them.

Fairly or unfairly, parents advocate for what they think is best.  To me, that’s fair game because it is eventually up to us to decide what we think are the right choices in life.

What’s tragic is when we allow others to live our lives.  And it happens all the time.

Those around us may want certain things for us.  How we should handle our careers, relationships, family and even personal interests.

That’s why today is a good day to stop living someone else’s life and start living our own.

What’s amazing is what happens almost immediately when we consciously take control of our life’s path.

It doesn’t need to take illness, or misfortune to wake us up.  It’s the prospect of feeling as if a burden has been lifted from our backs so that we are free to be fulfilled and happy.

Perhaps you or someone you know have dedicated their lives to not disappointing someone else. 

The best way to accomplish that goal is not to disappoint yourself.

“Tis’ better to live your own life imperfectly than to imitate someone else’s perfectly” — Elizabeth Gilbert, Eat, Pray, Love

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Do This Before You Give Up

When you’ve tried just about everything and have decided to finally give up, consider this.

Edison tried 10,000 times (unsuccessfully) before he invented the light bulb.

Walt Disney was fired from a newspaper because he didn’t have any ideas.

Colonel Sanders tried to sell his chicken recipe to over 1,000 places before someone bit – seven years later he sold his fried chicken company for millions.

The first “Chicken Soup For Your Soul” was rejected by 33 publishers.

General Douglas MacArthur was turned down for admission to West Point not once but twice, but he kept on trying and was accepted the third time before his eventual march to military glory.

Henry Ford failed and went broke 5 times before he succeeded in making the Model T.

FedEx Founder Fred Smith got a C on a college paper outlining his idea for the successful delivery service.

And what was our excuse again for giving up?

Here are 50 more people who will inspire you to never, ever give up.

“I’ve failed over and over again in my life.  That’s is why I succeed” – Michael Jordan, cut from his high school basketball team.

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When You Feel Betrayed

Perhaps nothing is more devastating than when we are disappointed by those closest to us – our friends, family, or colleagues.

All our lives we always wanted to believe these people would be there for us – stand up and speak up for us and yet when push comes to shove, most do not.

This can be the final blow in a relationship and it can launch a lot of understandable but needless negative self-talk in our minds.

The rule of thumb usually is when you’re riding high and happy, everyone around you is there for you.  In fact, some of them may be there because of you.

But when adversity strikes, people often choose to save their jobs, reputations and relationships even as we may they should also stand for us.

I have found this to be a most effective way in dealing with the feeling of betrayal from others.

A study was done recently about who tends to be saved when a ship sinks.  The study focused on numerous ship sinkings where 100 or more lives were at stake.

The findings are dramatic.

The captain gets off the ship last, right?  And the children get off first?

That would be wrong.

According to the findings, the crew gets off first (they know how), then the men, then the women and yes, the children are last.

The human condition is for one under duress to save their own skin first.

When I think of this graphic example, although I don’t like it, it makes me realize that when someone stands for us, be grateful.

When others disappoint, remember the Titanic.

                  “A good friend will always stab you in the front” – Oscar Wilde

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Letting Go

It’s hard to let go.

Maybe that’s why the world is filled with control freaks.  Maybe we are even a bit of a control freak from time to time.

But if you’ve ever noticed, control freaks are some of the unhappiest people in the world.  They can’t help themselves.  They just have to get their way to be happy.

Unfortunately, it makes them unhappy and it drives others away.  Think about it: the price of a relationship shouldn’t always be giving in to someone else.

The irony is that we gain control by giving up control.

So for one day, try this challenge:  see yourself as an enabler of others.  Actually try to let them have their way as much as possible without compromising your morals or ethics.

People I know who are able to let go and free themselves of the stresses and irritations of life, are active enablers of others.

We must stand by our principles but we can also enable others to stand by theirs.

“Diplomacy is the art of letting someone else have your way” — Daniele Vare

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No One Can Make You Feel Inferior

Why do we let others make us feel badly about ourselves?

And why do we forget good things almost as fast as we hear them?

This is backwards.

No one can make us think negatively about ourselves unless we allow.

And conversely, the most important weapon we have – that is rarely used – to combat the negatives comments, statements or attitudes we receive from others is remembering the good ones, erasing the bad ones immediately.

This is not to say we can’t work on being better – that’s actually life’s mission. More importantly, take control of the self-talk we allow in our heads.

Negative self-talk from others usually gets re-run by us – over and over again.

Pledge today to put a stop/loss on negative talk from everyone and let’s give ourselves a chance to be happy and successful.

“No one can make you feel inferior without your consent” – Eleanor Roosevelt

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A Better Way To Deal With Problems

When we get hit with a problem, it seems like it’s always more than one at a time to add to our already growing list.

That causes stress that can actually force us to make bad decisions and prolong the grief.

But there is a better way:

  1. Don’t try to solve a new problem on the spot, manage it.  Put it on a priority list with everything else. 
  2. Resist the urge to solve the next problem that comes along.
  3. Know the there are three kinds of problems and we would do well to know them inside and out:  the kind that can be solved, the kind that can’t be solved and the ones that for some reason or the other resolve themselves.
  4. Put emotion in its place.  Getting emotional usually makes a problem more important than it may actually be.  Resist that temptation.
  5. My favorite:  every time you chip away at an existing problem, try to see it as making a small payment one installment at a time as opposed to one giant move to make it go away.

“Troubles are often the tools by which God fashions us for better things” — Henry Ward Beecher

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Rebounding From Great Disappointment

One of the two teams that play in the Super Bowl has to lose.

At least one person loses each election, beauty contest or for that matter competing for future employment.

Disappointment needs to be owned – not ignored – because disappointment remains one of the most useful tools if we know how to use it.

May I share how I deal with it:

  1. First night, sleep it off.  Don’t ruminate or over evaluate.  Rest first above all.
  2. Be human, allow a chance to feel the disappointment but not for one moment allow that disappointment to be expressed as failure.
  3. Then, focus on the great exhilaration that we are going to feel when we turn the disappointment into success.
  4. Start gathering examples of disappointments that have been worth wading through – a second marriage, the better job you got when your dream job got away, the new friend that came into your life when a trusted friend hurt you.

Life is tough.

No one – not through power or money – can avoid disappointment.

It can be a great gift and very transformational.

The secret to rebounding from great disappointment is to eventually evolve into the positive person it can make us when we feel it, own it and come up with a plan to change it.

“We must accept finite disappointment, but never lose infinite hope”  — Martin Luther King, Jr.

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